Minutes for Finance Committee: 10/2
Present: Peter, Claire, Lexi
Meeting started at 8pm
Meeting adjourned at 9:14
Beginning notes about responsibilities of Finance Co-Chairs:
Peter noted he has no problems with workload or emails.
Issues with not knowing when meetings are. Some miscommunications with appointments.
Reinforced about Skyping in for meetings should they not be present.
Need a meeting for next week:
Krishna and Peter: set roles on who wants to do what
Peter is good on Mondays after faculty meeting at 4 pm-5 pm, available before and after (on the 4th floor of 72 5th Ave).
Send availability by Friday.
Claire and Gus should respond Friday evening and send google invite
Google folder next week made with Claire and Gus for approved funds, denied funds, etc so we have that for the year.
Emailing recipients for funding:
Need emails sent more consistently to recipients who received funding/and their next steps.
Look into sending template email and having that setup. Will be discussed at meeting on Monday and separate meeting to be scheduled with Claire and Krishna for their “mini-training”
Everything from last year is still available in the senate email by searching “approved funds”, aka Lex’s approved funding/new funds for template emails that can be reused for emails this year.
Running funding log (can be 2 sheets)
Date, name of org, what was allocated- will be discussed more in-depth with Claire and Peter at a future date. Krishna available after 8:15
One log with students, orgs (register or un) for funding / one log for denied funds
one log for funds spent by each committee and the senate as a whole to see where funds are going/how are they spent.
Peter agreed it can be decided. Can be a log via google docs.
Roll Over Funds Assigned
Peter asking how to use rollover funds, suggests a procedure where under a certain amount its okay, but over it is voted on.
Not in the constitution, should be discussed in the meeting on Friday.
we can discuss during centennial updates for spending (regarding last-minute money for tote bags) and it can be discussed there/prompted as a vote.
Q’s about things:
After funding what happens,
Trying to get use credit cards for next semesters so George doesn’t have his students by for people.
After a funding meeting, Krishna and George can split up roles of who is doing before and after people apply for funding. Once funding is given.
Krishna and Peter want to learn both and can then thus cover for each other
What is happening for meet your senator week:
Meet your senator week- where you feel your School is most represented. Each school gets a day. Claire books tabling. Hours decided amongst members (Lulu, Peter, Krishna, Alexandra)
Went over agenda for Friday
Peter Brought up student bringing up STEM requirements that would affect her doing extra efforts of allowing students to be grandfathered in. and that a girl from lang. another girl discussing the faulty equipment at Arnold Hall.
Added note from Lexi’s suggestion for centennial about addressing administration with various students’ perspectives on the centennial and
Asked for agenda item of Zoe and Peter wishing to continue to be the student senators on the Budget Committee (after the Budget planning committee)
Senate will vote on who are the people,
One for undergrad and grad is their proposal for what each member does/the future upcoming.
Deliverables before Monday Meeting:
Email: Send availability before Friday with timing for meeting next week before/after faculty meeting from 4-5 pm.
Send agenda for meeting 48 hours before meeting this
Deliverables for OCt 11 Funding Meeting:
Google folder next for approved funds/denied funds, for both students/orgs/non-registered orgs and another internal log of spending for the senate for (so we have that for the year/managing roll-over)